fire emergency plans

Fire risk assessment – What records will you need to keep?

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fire risk assessment records




Fire risk assessment records

So what fire risk assessment records do you need to keep? We compile a list of what records an assessor will ask for when they carry out an assessment at your workplace.

So here is a list you will need to keep. Why not keep it with your fire safety log?

Firstly, an assessor will for the previous fire risk assessment, fire emergency plan and also any evacuation plans.

In addition, they will ask for maintenance records and tests of fire alarm systems, emergency lighting and fire extinguishers. They will also ask for electrical wiring tests, PAT testing and boiler servicing records. They will also ask for fire training records and details of fire drills carried out. So what else might they ask for? You may or may not have all of these as your building may not be fitted with these features but they may ask for green box security release records, lightning protection tests, sprinkler tests and maintenance and cooker hood cleaning certificates.

Fire risk assessment process

Fire risk assessors will review fire precaution tests and maintenance records as well as procedures and training. They will also conduct an inspection of the building and will ask to look in all rooms and cupboards.

For details of our fire risk assessments in your building call us or email us now!

Who is the responsible person in a building?

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Who is the Responsible Person in a Building?fire risk assessment in London

So, who is the responsible person in a building? We were previously asked by a fire service training department to run and host fire training courses. One course was Fire Safety and the Provision of Emergency Facilities for Disabled People.

The course had persons from a  theatre and also from a conference centre based in central London. The course covered subjects such as the fire law, fire emergency plans, disabled procedures, evacuation methods and evacuation equipment for the use of disabled persons. One person, a manager from the conference centre raised this issue! Who is the responsible person at a conference centre? Is it the Responsible Person of the building? Or is it the person who has hired the room and facilities? Or are there a number of Responsible Persons?

The answer depends on who has control over the building or occupants. The responsible person for the building is required to carry out a fire risk assessment. They would also need fire emergency plans and fire evacuation procedures. In addition, they must maintain the fire safety measures within the building and provide a save environment. The organiser hiring the room would also have a duty in ensuring that any persons needing help received it when required – whether from staff based at the centre or by the organisers.

Our Services

Our team provide a range of service including fire risk assessments and also fire training. This includes fire marshal. fire warden and fire extinguisher training. In addition, we provide tailored training and specialist fire safety courses. Go to our training page for more details.

Fire risk assessment London provide fire training  and assessments. If you require a fire risk assessment or training either email or call on 0207 419 5001 for a no obligation discussion.

What should a fire emergency plan include?

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Fire emergency plan

Managers of workplace have a duty to provide a fire risk assessment, but also require a fire emergency plan. There is a common misconception that this is how persons evacuate when there is a fire. A fire emergency plan details many fire safety issues relating to the workplace.

Government guidance provides an overview of the content of a fire emergency plan.  London Fire Brigade also provide good advice on their website.

Plan content

So what should you include in your plan:

  • The action to be taken when discovering a fire – This could include what to do when a person discovers a small fire and also a large blaze. This is because they action required will be very different.
  • Warning if there is a fire – This includes action to be taken on hearing the alarm and how to operate it. Also provide advice on what it sounds like.
  • Calling the fire brigade – Who calls the fire brigade if there is fire in the building.  In addition, is there a different person during out of hours periods.
  • Evacuation of the premises – This will include the normal evacuation plan. There must also be plans for  persons such as contractors, persons with disabilities and those working on their own.
  • Power and process isolation – Does equipment need to be shut such as cookers and also other machinery.
  • Place of assembly and roll call – Where is the assembly point and is there also another secondary point if there is a protracted incident?
  • Liaison with the emergency services – Where will the fire brigade be met and who meets them.
  • Identification of key escape routes – Detailed plans of floor areas so staff know where the nearest exit is.
  • The fire fighting equipment provided – This will include fire extinguishers but may also include suppression systems and sprinklers.
  • Specific responsibilities in the event of fire –  Some persons will have duties in the fire plan. These include fire marshals, the person calling the fire service and also evacuation buddies.
  • Training required – Who will be trained and also how often
  • Provision of information to relevant persons – Telling staff of the plan details and also other  persons such as neighbours or other tenants.

Do you need a fire emergency plan drafted for you?

Our team can help you draft a fire emergency plan so that you help meet your legal duties. Every building is different and so are work practices. Therefore fire emergency plans need to based on individual buildings and the risk in them.

Small organisations can produce smaller plans while larger businesses may need more complex plans. We have provided fire emergency plans for many different organisations. Our team can produce plans specifically for your building. This can often be done in conjunction with a fire risk assessment and therefore can minimise managers time with these issues.